Privacy policy

01Data controller

The controller of your personal data is:

For any matter concerning personal data, contact us by e-mail or phone. We have not appointed a data protection officer.

02Scope of this policy

This policy covers data we process when you:

• visit visionaryeyesai.pl,
• contact us by e-mail, phone or via LinkedIn,
• send us recordings or other materials for an initial assessment.

Data processed during deployments for clients is governed by separate agreements, including data processing agreements.

03Visiting the website

This is a static website. We do not use cookies, analytics, advertising pixels or any other tracking tools. Fonts and images are served from our own server, so the site does not connect your browser to third-party services.

Whenever you visit, the hosting server automatically records technical data: IP address, date and time, the page requested, and browser and system type. This is used only to keep the site running and secure (for example, to detect attacks). Legal basis: our legitimate interest (Art. 6(1)(f) GDPR).

04Contacting us

When you write to or call us, we process the data you provide: usually your name, e-mail address, company, job title, phone number and the content of your message.

• Replying and corresponding with you — legitimate interest (Art. 6(1)(f) GDPR).
• Preparing an offer or a pilot at your request — steps prior to entering into a contract (Art. 6(1)(b) GDPR).
• Establishing, exercising or defending legal claims — legitimate interest (Art. 6(1)(f) GDPR).

If you follow the link to our LinkedIn profile, you will move to LinkedIn, which processes data under its own privacy policy.

05Recordings sent for assessment

Our website invites you to send a clip from your camera so we can assess whether our system fits your process. Recordings may contain images of people, licence plates or other personal data.

• By sending a recording, you confirm that you are entitled to share it and have a legal basis to do so (for example, as the controller of the CCTV system).
• Where possible, please trim the recording to the necessary fragment before sending it.
• We use recordings only to assess technical feasibility. We do not use them to train models or for any other purpose without a separate written agreement.
• We delete them promptly once the assessment is complete, unless a contract we conclude provides otherwise.

If recordings contain personal data and the work goes beyond an initial assessment, we sign a data processing agreement with you (Art. 28 GDPR).

06Recipients of data

Data may be shared only with parties that help us run our business, under contract and to the extent necessary:

• our website hosting provider (Netlify, Inc.),
• our e-mail service provider,
• our accounting firm — if a contract is concluded,
• legal advisers — where necessary to protect our rights.

We may also disclose data to public authorities where the law requires it.

07Transfers outside the EEA

Our hosting provider (Netlify, Inc.) is based in the United States, so technical data from server logs may be processed outside the European Economic Area. Such transfers rely on the mechanisms set out in Chapter V GDPR, in particular standard contractual clauses approved by the European Commission or an adequacy decision.

08Retention

• Server logs — for the period set by the hosting provider, and no longer than needed to keep the site secure.
• Correspondence — until the matter is closed, then until any potential claims become time-barred.
• Recordings for assessment — until the assessment is complete (see section 05).
• Contract-related data — for the term of the contract, then for the period required by tax and accounting law.

09Your rights

You have the right to:

• access your data and receive a copy,
• have your data rectified,
• have your data erased,
• restrict processing,
• data portability,
• object to processing based on legitimate interest,
• lodge a complaint with the Polish supervisory authority, the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, uodo.gov.pl), or with the authority in your country of residence.

To exercise your rights, write to info@visionaryeyesai.pl.

10Voluntary provision and automated decisions

Providing data when you contact us is voluntary, but without it we cannot reply or prepare an offer.

We do not make decisions about you based solely on automated processing, including profiling, that produce legal effects or similarly significantly affect you.

11Changes to this policy

We may update this policy, for example when the law or the way the site works changes. The current version is always available on this page, with its effective date shown below.